The Insert Query Macro

The Insert Query macro is found on the Other menu.

The Insert Query macro has two parts: (a) Insert Query — the macro that inserts your query either inline or as a comment, and (b) Highlight Inline Queries — the macro that highlights inline queries so that they are easy to find.

New in Insert Query in Version 4.0

The basic functions of the original Insert Query macro described below have not changed. What has changed is the interface and the number of custom queries you can save.

The new interface of the Insert Query macro appears as shown here.

Using the tabs, you can group queries (remember that you can change the tab names by clicking the Change Tab Name button). In addition, you can save queries to files so, for example, if one client wants queries to begin AU: and another wants Q:, you can save queries to appropriate files and open them as needed.

You can reorder your queries, making it easier to have the queries you are using most frequently for a particular project at the top of the page. Click the up arrowhead to move a selected query up the list, and the down arrowhead to move it down the list.

Unlike earlier versions of Insert Query that limited the number of custom queries you could save, this upgrade enables you to save an unlimited number of custom queries.

If you don't have a premade query appropriate for the occasion, just enter the text in the empty field box. Clicking Insert adds the query to your document; clicking Add adds the query to your stored list; and clicking Clear removes the typed text from the field.

Features of the Insert Query Macro

The query can be inserted either inline or as a Word comment, as shown below (see arrow). Whichever you choose - inline or comment - remains the choice until you change it. Thus if your current project wants inline queries, you choose inline once; if the next project wants comment queries, you choose comment once.

Do you find that you have certain queries you use repeatedly? Insert Query macro makes repetitive macros easy. Enter the text of the query in the text box and click Add and when done adding new queries to the file, click Save & Close.

Next time you need this pattern query, you can find it in the list of saved queries. Just select it (red arrow below) and click Insert (blue arrow below) — no need to retype. No longer need a saved query? Select it and click Delete (orange arrow below) to remove it from the saved list. You can save an unlimited number of pattern queries; the number you have already saved is displayed on the dialog box (green arrow below). The saved queries work with both inline and comment queries.

Finding an inline query is easy. The inline queries are enveloped between {[ and ]} and are bolded. In addition, the inline queries can also be automatically highlighted when you are done working on a document by running Highlight Inline Queries.

Queries entered as comments are entered the same as if you used Word's Comment feature directly.